You can use the Archive button in the Delete group on the ribbon to move one or more messages to your Archive folder without deleting them. Archive messages by using the Archive button If you have to reduce your mailbox size, you can use Online Archive in Microsoft 365 for enterprises or you can archive items manually. Using the Archive button to move messages to the Archive folder doesn't reduce your mailbox size. You cannot change the Archive folder location for Microsoft 365 or Exchange accounts. If you use Outlook with an Exchange or Exchange Online account, folder policies such as retention policies apply to the Archive folder.įor POP and IMAP accounts, you can create an Archive folder or designate an existing folder to use as the Archive folder.

For Microsoft 365,, and Exchange accounts, the Archive folder is one of Outlook's default folders, like Inbox, Sent Items, and the Deleted Items folder. The methods that you can use depend on the type of email accounts that you have set up in Outlook.Īll accounts have access to an Archive folder. There are several ways to archive messages in Outlook.

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